Amounts paid towards an existing yearly subscription that is cancelled prior to the end of the term shall not be refunded.

When you cancel your plan, you'll retain access to the corporate records portal for a period of 3 months for the purposes of downloading your digital minute book and accessing any further information you may require.

All corporations in Canada are required to maintain accurate and complete corporate records. These records are normally maintained in a centralized physical or digital binder (commonly referred to as a "Minute Book").

Our corporate records portal is a central hub for storing and maintaining your corporate records. It is accessible through our website and provides convenient access to you and your professional advisors to relevant information about the corporation, its directors, officers and shareholders.

Our Managed Minute Book services include hosting your corporate Minute Book online and making it available on-demand through our corporate records portal.

All Canadian corporations are required to have a registered office in the Province in which they were incorporated, or in the case of a federal corporation, within the Province(s) in which they are extra-provincially registered.

A corporation's registered office is a physical address at which any person may deliver legal documents (such as a statement of claim filed as part of a lawsuit) to the corporation.

A corporation's registered office must be accessible to the public during normal business hours and is listed in a public directory.

It's common (although not mandatory) for corporations to appoint a law firm to act as the registered office of a corporation.

When you select a service plan that includes registered office services, that means that our law firm acts as the registered office for the Corporation and is listed as such with the government registry office. This also typically means that if a lawsuit is filed (or is threatened to be filed), we are the first ones that are notified about the threatened or pending litigation. We can then take steps to help you respond to the claims and request that the lawyers for the other side delay any further action until we've had a chance to speak with you and obtain your instructions.

All Canadian corporations are required to have a records address in the Province in which they were incorporated, or in the case of a federal corporation, within the Province(s) in which they are extra-provincially registered.

A corporation's records address is a physical address at which any person may access certain documents and information related to the corporation, such as a list of the corporation's directors and shareholders.

A corporation's records address must be accessible to the public during normal business hours and is listed in a public directory.

It's common (although not mandatory) for corporations to appoint a law firm to act as the records office of a corporation.

When you select a service plan that includes records address services, that means that our law firm acts as the records address for the Corporation and is listed as such with the government registry office. This also means that when a person is seeking to access corporate records, they will typically make such a request at our office. We can then assess whether that person is legally entitled to the information they have requested, and if entitled, provide them with that information.

We will always inform you of any requests that are made and if appropriate, seek your instructions regarding the disclosure.

By law, all Canadian corporations are required to hold annual meetings of the shareholders (and keep detailed minutes of the meeting) or pass written resolutions instead. Decisions that are required to be made in these meetings (or written resolutions) include appointing directors, approving financial statements, and waiving the requirement for audited financial statements.

Failure to hold these meetings and to have the shareholders make the required decisions means that your corporation is not compliant with the law, but it can also cause issues between the shareholders down the road, as there is not a clear record of important decisions being made and approved.

When our subscription plans include annual resolutions, this means that we prepare annual written director and shareholder resolutions to ensure that your corporation complies with basic legal requirements of annual meetings, and to ensure that there is an appropriate paper trail for decision making.

Annual resolutions are prepared by our office and sent to the directors and shareholders for electronic signature. Once signed, the resolutions are then filed in your digital corporate minute book for safekeeping, legal compliance, and future reference.

There are two main ways that a corporation can distribute funds to its owners. The first is wages. The second is dividends. Although the manner in which your corporation distributes funds will depend upon your own personal financial and tax situation, it is very common for corporations to pay shareholders by way of dividends.

When a corporation pays dividends, these payments are required to be approved by the directors of the corporation. This approval should take place by way of written resolutions of the directors. This is important because it provides proof to both the corporation's shareholders, and to the Canada Revenue Agency, that such dividends were properly documented and authorized by the directors of the corporation.

When your subscription plan includes dividend resolutions, this means that you or your accountants may provide us with instructions for the documentation of dividends. When these instructions are received by our office, we'll prepare the appropriate dividend resolutions, send them to the directors of the corporation for electronic signing, and once signed, place a completed copy in the corporation's digital minute book.

Corporate updates include changes to addresses, as well as the names of corporate shareholders, directors and officers with the applicable corporate registry office.

Corporate Updates do not include drafting share purchase agreements, share subscriptions, consent forms and resignations, releases, or other documents.

There are often several steps required to properly add or remove people from a corporation. The information and documentation required will depend upon your particular circumstances, and should not be undertaken without the advice of a lawyer. If you wish to make such a change, we recommend contacting us to provide more information and to obtain a quote for the cost to properly document such a change.

If you have questions about what is considered a corporate update, please contact us.

Clarity Sessions are legal consultations with an Alberta business lawyer of up to 30 minutes to discuss business-related legal matters.

Clarity Sessions are intended to provide you with a quick and easy way to contact your lawyer for information, without fear of racking up a big legal bill.

More information about Clarity Sessions can be found by clicking here. Please note that in order to book a Clarity Session as part of your legal support subscription, it needs to be booked from within the client portal. Otherwise, you will be asked to pay.

When a subscription plan includes one or more contract reviews, this means that you can provide us with a legal document of up to 15 pages to review from a legal perspective. We review your contract and meet with you via phone or video conference for up to 30 minutes to discuss the contract, potential amendments, legal risks, etc.

Contract reviews do not include contract negotiations, amendments or re-drafting, although we may provide you with recommendations for the foregoing.

The goal of a contract review is to provide you with easy access to a business lawyer to discuss the contents of legal documents. This helps to clarify the potential legal impact a contract may have on the corporation.

If you require additional work such as reviewing additional pages, or assistance with negotiations or drafting changes, we can usually provide you with a flat fee quote for such services if requested.

More information about our contract review services can be found by clicking here. Please note that in order to book a contract review as part of your legal support subscription, it needs to be booked from within the client portal. Otherwise, you will be asked to pay.

Unless you tell us that you wish to cancel your subscription, all subscriptions automatically renew at the end of the subscription period.

We will send you multiple reminders prior to the renewal date that your subscription will be renewing, and advise you of any changes being made to the subscription plans.

Services and features included with your subscription, such as Clarity Sessions, Contract Reviews, Legal Strategy Sessions and a discounted billing rate expire at the end of the subscription period, whether cancelled or renewed. They do not accumulate or rollover unless we have made an exception in writing.