Amounts paid towards an existing yearly subscription that is cancelled prior to the end of the term shall not be refunded. This is because the vast majority of work required as part of the subscription (completing annual return filings, preparing annual resolutions, filing annual return documents in your minute book, etc.), as well as the filing fees that we pay on your behalf are completed or incurred at the time of renewal (at the beginning of the subscription term). 

All corporations in Canada are required to maintain accurate and complete corporate records. These records are normally maintained in a centralized physical or digital binder (commonly referred to as a "Minute Book").

Our corporate records portal is a central hub for storing and maintaining your corporate records. It is accessible through our website and provides convenient access to you and your professional advisors to relevant information about the corporation, its directors, officers and shareholders.

Our Managed Minute Book services include hosting your corporate Minute Book online and making it available on-demand through our corporate records portal.

All Canadian corporations are required to have a registered office in the Province in which they were incorporated, or in the case of a federal corporation, within the Province(s) in which they are extra-provincially registered.

A corporation's registered office is a physical address at which any person may deliver legal documents (such as a statement of claim filed as part of a lawsuit) to the corporation.

A corporation's registered office must be accessible to the public during normal business hours and is listed in a public directory.

It's common (although not mandatory) for corporations to appoint a law firm to act as the registered office of a corporation.

When you select a service plan that includes registered office services, that means that our law firm acts as the registered office for the Corporation and is listed as such with the government registry office. This also typically means that if a lawsuit is filed (or is threatened to be filed), we are the first ones that are notified about the threatened or pending litigation. We can then take steps to help you respond to the claims and request that the lawyers for the other side delay any further action until we've had a chance to speak with you and obtain your instructions.

All Canadian corporations are required to have a records address in the Province in which they were incorporated, or in the case of a federal corporation, within the Province(s) in which they are extra-provincially registered.

A corporation's records address is a physical address at which any person may access certain documents and information related to the corporation, such as a list of the corporation's directors and shareholders.

A corporation's records address must be accessible to the public during normal business hours and is listed in a public directory.

It's common (although not mandatory) for corporations to appoint a law firm to act as the records office of a corporation.

When you select a service plan that includes records address services, that means that our law firm acts as the records address for the Corporation and is listed as such with the government registry office. This also means that when a person is seeking to access corporate records, they will typically make such a request at our office. We can then assess whether that person is legally entitled to the information they have requested, and if entitled, provide them with that information.

We will always inform you of any requests that are made and if appropriate, seek your instructions regarding the disclosure.

All corporations that are either incorporated or extra-provincially registered in Alberta, are required to appoint a person called an Agent for Service.

An Agent for Service is very similar to a registered office, but must be an individual, with a physical address at which any person may deliver legal documents (such as a statement of claim filed as part of a lawsuit) to the Agent for Service. Once the Agent for Service receives the document, the document is considered to be validly delivered to the corporation. 

Just like a registered office and records address, the address of an Agent for Service must be accessible to the public during normal business hours and is listed in a public directory.

It's common (although not mandatory) for corporations to appoint a lawyer to act as the corporation's Agent for Service. This is typically done to ensure that any documents received by the Agent for Service are dealt with appropriately, and within the required time frames. A lawyer is also sometimes used as a corporation's Agent for Service to avoid the business owners having to list their own personal address with Alberta Corporate Registries. 

When you select a service plan that includes Agent for Service services, that means that a member of our law firm acts as the Agent for Service for the Corporation and is listed as such with the government registry office. This also typically means that if a lawsuit is filed (or is threatened to be filed), we are the first ones that are notified about the threatened or pending litigation. We can then take steps to help you respond to the claims and request that the lawyers for the other side delay any further action until we've had a chance to speak with you and obtain your instructions.

By law, all Canadian corporations are required to hold annual meetings of the shareholders (and keep detailed minutes of the meeting) or pass written resolutions instead. Decisions that are required to be made in these meetings (or written resolutions) include appointing directors, approving financial statements, and waiving the requirement for audited financial statements.

Failure to hold these meetings and to have the shareholders make the required decisions means that your corporation is not compliant with the law, but it can also cause issues between the shareholders down the road, as there is not a clear record of important decisions being made and approved.

When our subscription plans include annual resolutions, this means that we prepare annual written director and shareholder resolutions to ensure that your corporation complies with basic legal requirements of annual meetings, and to ensure that there is an appropriate paper trail for decision making.

Annual resolutions are prepared by our office and sent to the directors and shareholders for electronic signature. Once signed, the resolutions are then filed in your digital corporate minute book for safekeeping, legal compliance, and future reference.

Corporate updates include changes to addresses, as well as the names of corporate shareholders, directors and officers with the applicable corporate registry office.

Corporate Updates do not include drafting share purchase agreements, share subscriptions, consent forms and resignations, releases, or other documents.

There are often several steps required to properly add or remove people from a corporation. The information and documentation required will depend upon your particular circumstances, and should not be undertaken without the advice of a lawyer. If you wish to make such a change, we recommend contacting us to provide more information and to obtain a quote for the cost to properly document such a change.

If you have questions about what is considered a corporate update, please contact us.

Unless you tell us that you wish to cancel your subscription, all subscriptions automatically renew at the end of the subscription period.

We will send you multiple reminders prior to the renewal date that your subscription will be renewing, and advise you of any changes being made to the subscription plans.

Services and features included with your subscription, such as the discounted billing rate expire at the end of the subscription period unless renewed.